Calculators & Utilities
for Event Operators
Practical tools for staffing plans, budgets, and multi-city operations — built to reduce guesswork and accelerate procurement-ready decisions.
Headcount Calculator
Calculate exact staffing needs based on event size, venue type, and role requirements. Get per-role breakdowns and total headcount instantly.
Event Staffing COI Checklist
Verify insurance certificates of insurance, coverage limits, additional insured status, and compliance documentation before event day.
Joint Employer Liability Guide
Understand liability protection, W-2 vs 1099 classification, and how proper employment structure shields your organization legally.
Staffing Backup Protocols
Plan for no-shows and last-minute gaps. Access backup procedures, fill-rate guarantees, and same-day contingency procedures.
Staffing Calendar & Timeline
Map out your event staffing timeline: lead time requirements, confirmation windows, final headcount deadlines, and vendor coordination milestones.
Conference Staffing Resources
Comprehensive guide for multi-day conference events: registration staff, floor supervision, AV support, and multi-venue coordination best practices.
Temp Management Playbook
Event-day management: supervisor responsibilities, worker check-in procedures, issue escalation, time tracking, and performance feedback processes.
Related Resources
Explore our educational content and role descriptions to build a complete staffing strategy.